--------------------------------------------------------------------------------------------------------------- EGI BROADCAST TOOL : https://operations-portal.egi.eu/broadcast

--------------------------------------------------------------------------------------------------------------- Publication from : Tiziana Ferrari Tiziana.Ferrari@egi.eu Targets : VO managers/vlemed vlemed-vo-managers@biggrid.nl ----------------------------------------------------------------------------------------------------------------

Dear EGI VO managers, users and NGI operations

This message is to inform you that as of 01 July 2013, EGI operations will start enforcing the EGI Grid Policy on the Handling of User-Level Job Accounting Data (https://documents.egi.eu/document/85) in the central EGI APEL accounting database.

The policy requires that: "the Accounting Data Centre (ADC) is responsible for deleting the copies of the individual accounting records in the central database, or for removing or anonymising personal identifying information, e.g. the CommonName or e-mail components of subject DNs, from these records, at the latest 18 months after receipt of the data in the ADC. Personal identifying information, e.g. the CommonName component, contained in aggregated data must be treated in the same way."

The enforcement of this policy implies that as of 01 July 2013, User DN information will be available to authorized clients from the EGI accounting portal (https://accounting.egi.eu/), only for a period of months in the past equal to the retention period defined by the policy (18 months). Note well: anonymous usage record summaries of all records from the beginning of time (2004) will be preserved, so enforcement of the policy will not cause any loss of accounting information, but personal information associated to it will be only available for a limited time in the past (18 months).

As of 01 July 2013 clean-up of personal information in accounting records of the EGI APEL central database will be performed on a monthly basis.

Best wishes Tiziana Ferrari - EGI Operations

---------------------------------------------------------------------------------------------------------------- link to this broadcast : https://operations-portal.egi.eu/broadcast/archive/id/888 ----------------------------------------------------------------------------------------------------------------